Sofar Sounds Madison

Localizing the global Sofar Sounds movement of unplugged, intimate shows to instill community amongst Madison area artists and their shows.

Company:
Role:
Team:
Project Duration:
Sofar Sounds
Madison City Curator
One colleague owning PR and publications
1/5/2020 - Present

Project Background

During the winter break of my Sophomore year at UIUC, a friend met to discuss his reason launching of Sofar Sounds Champaign, and I joined his team to help with talent and venue scouting. While my friend did not struggle with the artistic vision, he was not selling out shows, and he struggled to keep event logistics organized. I offered to help him manage the variety of logistics and roles by creating and distributing checklists to our volunteers. I began creating inventive marketing campaigns, like asking an art student to paint a canvas that said Sofar on our quad while a previous act sang, that built intrigue and kept the elusive brand in tact while effectively increasing awareness. By the time I graduated, we were selling out every show, and tripled the frequency of shows compared to when I started.

Our final show before graduation took place on a rooftop, and I remember feeling nostalgic of the work we put in. At that time, I knew I was moving to Madison and knew there was no Sofar Sounds established there. I never shook that feeling of longing to bring the magic to Madison, and once I settled into the demands of my career, I ended up interviewing to start the city in the summer of 2019.

Problems & Risks

  1. Lack of knowledge of local culture and artists
  2. Thorough effort needed to identify local artists that span genres
  3. Personal bandwidth and biweekly personal travel
  4. Need for additional personnel with audio/video/photography skills

My Contributions

  • Scout artist and venue applications and evaluate show potential
  • Coordinate show week and day logistics with artists and venues
  • Host/MC events and design venue marketing, lighting, and stage setup
  • Oversee audience enrollment and ticket sales
  • Set city growth strategy
  • (Halted due to COVID-19) Recruit and train operations team, delegate duties
  • Maintain social media presence across Instagram and Facebook
A Sofar Sounds canvas hung up at our rooftop show in May 2018

A Sofar Sounds canvas hung up at our rooftop show in May 2018

Project Research

Before interviewing with Sofar Sounds, I evaluated what made Champaign successful. The student-run approach was rather unique when comparing to the other 300 global venues. This enabled us to treat all of our staff as volunteers (as students wanted to build their resumes and portfolios) including those who recorded videos, designed materials, and photographed shows. We saved the money that would be spent paying off staff to reserve cooler, larger venues and save towards buying our own sound equipment. We also benefitted from student artists telling their friends and family to come to shows; it made the experience feel more authentic when artists, volunteers, and guests could be classmates or commented on university affairs in between songs.

Research Impact

UW-Madison has a large footprint on the culture and population of Madison. If I could kick off Sofar Sounds Madison and recruit passionate students in a similar way, I could likely scale the city quicker than other smaller cities. In January 2020, I enlisted a colleague to help with initial public outreach, and we selected multiple organizations and student organizations to market Sofar Sounds - both our shows and our volunteer opportunities. I received about 10 applications for volunteers from students and other locals. Due to spending most of February on-site with the healthcare organization I helped bring live on Epic at the start of the month, I planned to interview and my team in March and April.

Champaign was within driving distance of multiple larger cities, like Chicago, Nashville, and St. Louis, that lightened the logistical burden of finding available or touring artists to invite to a show. Madison did not bear the same luxury, but thankfully, this did not mire my ability to form unique lineups. Given the structure of the Sofar Sounds website, artists were able to apply to play a Madison show before the city was established. When I started the city, I had a backlog of over 150 artists and 20 venues. While daunting, these volumes were an exciting blessing to start strong.

August, the planned location of the first Sofar Sounds Madison show

August, the planned location of the first Sofar Sounds Madison show

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When evaluating artists and venues, I actually am evaluating the attendee experience. I scrutinize the venue for the following:

  • Personality of the location - does it conflict with the brand of Sofar Sounds?
  • Floor space and layout - how will we maximize attendance while creating a cramped atmosphere?
  • Lighting and decor - would this environment be comfortable and appealing for 40-70 strangers to share at once?

I was thankful to see two venue applicants that I had in mind when I first dreamt of Madison shows: August and The Graduate Hotel. Both were sleek, open venues that had an identity, but allowed for a rush of different personalities to fill the space. I met the owners of August two days before Madison's quarantine order came out; I mapped out the general flow of walking patterns (finding a seat for the show, navigating to the bathroom, interacting with both August's and the artist's merchandise, setting up each act's equipment), and the owner offered to leverage his hired videographer and graphic designer to share the media footage from the show. In the same email thread where he confirmed his designer would attend, I confirmed the show was cancelled indefinitely.

Artist applicants are encouraged to submit a mix of live and recorded footage when they apply. There are plenty of talented applicants, but I prioritize booking artists by asking the following:

  • How strong of a storyteller is the performing act? Do they have the potential to captivate an audience, even in an eclectic lineup?
  • What is their touring schedule, and is there an optimal window where they will be local?
  • What genre do they identify with, and how may different guests perceive their work?
  • How badly do I want to get to know and hear more from the performer? Can their craft resonate with a variety of people?

No Sofar show should feel like there is a headliner, and no act should feel like the previous one. Coordinating a mix of genres that take into account hometown, availability, and general recognition results in a puzzle to optimize. I typically reached out to artists expressing interest in booking, and I would share each show date, explaining that the availability of other acts would impact when they would actually be booked. I created a video compilation of music videos by the nine performers I either had booked or was in the process of finalizing for the first three shows.

The Graduate Hotel, the planned location of the second Sofar Sounds Madison show
The Graduate Hotel, the planned location of the second Sofar Sounds Madison show

Conclusion

Cancelling the first show hurt. While I wait for public health to improve, it feels disingenuous to attempt to forward plan to dates that were unknown. I am proud of the creative management ability I showed to myself and the Sofar Global team in my beginning months, and I seek a chance to curate experiences for audiences in the future.

Other projects: 
Tommy Ottolin.

Created by Tommy Ottolin
Varied Content Credits to Epic Systems, Sofar Sounds, Gies College of Business, Flickr, YouTube